To process accounts receivable related transactions in a variety of currencies for the Royal Ottawa Health Care Group, University of Ottawa Institute of Mental Health Research, Royal Ottawa Volunteer Association, Frayme and Atlas in a timely and accurate manner.

Duties:

Invoice Verification and Processing

• Process invoices for all companies and divisions
• Create and update customer accounts
• Interpret and calculate monthly, quarterly and annual contracts and invoice accordingly
• Review and analyze the General Ledger to determine customer billing for expenses incurred by the ROHCG on their behalf
• Calculate both out of country and interprovincial billings as per negotiated per diem
• Extract and compile meditech data and verify, against source documents to calculate semi private / private room accommodation billing
• Process non-contractual invoices

  Generate invoices using a computerized accounting system

  • Invoice in Ross, and Point Click Care environments
  • Prepare and allocate credit notes in both Ross and Point Click Care environments
  • Correlate required invoice back-up information and enter into the appropriate system
  • Ensure that invoice submissions conform to government/agency requirements
  • Complete and attach accompanying claim forms or back up
  • Mail or electronically mail out invoices to customers ensuring compliances to privacy rules and regulations.

    Process and submit OHIP billing in the Accuro Software

    • Obtain and print Excel spreadsheet from Sleep Lab, XRAY, ECG, EKG, EEG for all division
    • Review data to ensure pertinent billing information is present and accurate
    • Enter daily claims and check OHIP validation prior to submission to the Ministry
    • Run Error report and forward to the appropriate diagnostic department for corrections
    • Download remittance advice and reconcile payments
    • Resubmit once corrections have been made
    • Laisse with Accuro and MOHLTC regarding claims or software inquiries
    • Reconciliation of government remittances
    • Verify and balance accompanying payment remittance advice to Invoices & submissions
    • Follow up with Admitting, secretaries, gov’t agencies on any rejected claims
    • Ensure rejections or short payments are valid.
    • Process necessary adjustment ie: credit note, re-bill, resubmission

      Enter cash receipts into a computerized accounting system

      • Allocate cash receipts against outstanding invoices when appropriate
      • Ensure that Cashier’s cash receipts are balanced
      • Ensure that invoiced and non-invoiced cash receipts are entered into the correct  cost centre and account
      • Photocopy and scan all cheques and categorize according to company and bank account.  Maintain cheque filing system in Excel
      • Forward cheques to the Cashier for bank deposit
      • Obtain and retain customer’s banking information for EFT cash receipts
      • Process  and issue receipts for credit cards payments
      • Maintain Excel spreadsheet for bank deposits for cheques, EFT, POS, and cash for all companies
      • Record and maintain monthly A/R batch logs

        Collections

        • Generate age report and identify delinquent accounts.
        • Generate and mail out statements of accounts and document efforts made at collecting outstanding balances
        • Correspond with customer and obtain payment arrangements
        • Review, assess and document cost recovery action taken on delinquent accounts on an individual bases
        • Make recommendations for setting up allowance for doubtful accounts
        • Process approved account write offs
        • Complete LTC Arrears Questionnaire to recuperate PG&T outstanding balances.

          Account Reconciliation

          • Review general ledger to ensure that all clearing account balances have been invoiced or posted correctly.
          • Reconcile unearned revenue on a monthly basis
          • Prepare necessary adjustments or journal entries

            Month End Transactions

            • Prepare, enter and upload monthly accruals and  journal entries necessary for all companies
            • Prepare and enter and upload monthly journal entries for internal graphics and lab billing
            • Obtain bank statements and ensure all EFT and PAD are posted
            • Run Trial billing on patient accounts and ensure that statements are accurate for ROP
            • Reconcile  Customer accounts as required or upon request

              File various documents handles in Accounts Receivable

              • Collating and filing of relevant Accounts Receivable documents
              • Create and maintain label template for filing system
              • Set up and organize manual and electronic filing system
              • Catalogue, box and verify retention/destroy dates for off-site storage

                Other Duties

                • Bi-weekly entry of time cards into computerized payroll system
                • Attend meetings as requested by manager and other departments
                • Work with manager and other specific departments and provide recommendations to streamline procedures.
                • Recommend proposals to enhance efficiencies and generate revenues when possible
                • Conduct testing of new software and system upgrades
                • Attend mandatory workshops
                • Follow up with  client, staff, internal and external inquiries in a timely manner
                • Work in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of the ROHCG.
                • Provide updates reflecting changes in Accounts Receivable information on OREO
                • Ensure a work environment that is conducive with The Royal’s Anti-Racism, Harassment & Discrimination Free Workplace Policy.
                • Other duties as requested by supervisor

                  Qualifications:

                  • Good organizational skills
                  • OSSD(or equivalent) completed plus 2 year college diploma with an accounting major
                  • 2 years accounting experience in a computerized general accounting environment
                  • Good Office administration and organizational skills
                  • Excellent communication, customer service and interpersonal skills
                  • Proficient in Microsoft Office
                  • Typing speed 35 net words per minute minimum
                  • Flexible with the ability to work under pressure and meet deadlines
                  • Ability to be discreet and maintain confidentiality
                  • Ability to work independently without close supervision
                  • English level A- is mandatory in oral expression, oral comprehension, reading comprehension and written expression. Bilingual is an asset.
                    

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